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UCLA Health Human Resources


HR Rep - Military Leave Entitlement – Qualifying Exigency

Leave of Absence - UCLA Health Human Resources

Meeting with employee: 

  • Complete and provide Notice of Eligibility and Rights and Responsibilities to employee.
  • Educate employee on Military Family Leave Entitlement - Qualifying Exigency.
  • Qualify employee for FML eligibility.
  • Complete and provide Designation Notice to employee.
  • Review employee accrual balance and provide options and instructions on time recording.
  • Verify contact & email address information.
  • Inform employee about direct payment responsibilities and all payroll dedcutions affected by his/her leave.
  • Process leave in EDB as soon as approved LOAN and medical certification are submitted.
  • Forward completed LOAN to manager/supervisor or designee.
  • Provide time recording instructions to employee's manager/supervisor.

While Employee is on leave:

  • Update EDB as necessary.
  • Submit all extensions/corrections to Benefit Analyst by copying him/her on ALL PANS.

When Employee Returns from Leave:

  • Confirm with manager/supervisor employee's return to work date.
  • Update EDB if necessary.
  • Notify Benefits Analyst of employee's return to work via e-mail.
  • Remind employee to re-enroll for benefits if cancelled while on leave.
  • Instruct employee to contact Department Parking Coordinator or provide with new Parking Authorization form as appropriate.
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